Workforce Scheduling

Complete and automated workforce scheduling is a significant component of strategic workforce management. Integrated within SumTotal’s overall Workforce Management solution, SumTotal Workforce Scheduling is a dynamic, real-time scheduling system that allows organizations to maximize their workforce productivity by more effectively managing their employee skills to schedule the right people for the jobs, tracking employee availability and availability counts, and intuitively fine tuning schedules to the task-level.

Your employees are your most valuable asset; by helping you connect qualified employees to the jobs that demand their skills at the most appropriate times, SumTotal Workforce Scheduling empowers you to create the optimal employee schedule, providing tremendous strategic benefit.

Key business benefit of Workforce Scheduling include:

A single, integrated employee record to show managers all relevant information while scheduling employees
Provides employees access to self-service absence scheduling
Fully integrates employee schedules, absences, and time data
Allow mass-updates for temporary and permanent schedule changes
Giving managers a wide variety of schedule views to support the creation of an optimal schedule
Integrates certifications, skills and competencies within scheduling views
Ensure compliance with all work, leave, and pay rules when determining the right person for the job
Allows schedules to be adjusted dynamically

Key capabilities of SumTotal Workforce Scheduling include:

Rosters Scheduling to provide predefined rotating schedule templates that can be assigned to employees
Weekly Scheduler to provide a schedule of work start and end times, by day, for all employees in a user’s team for the selected week.
Daily Scheduler to provide a graphical user interface to display the schedule of the user’s team for the selected day. Utilizing click-and-drag functionality to allow the user to manage scheduling of start and end times, cost center/positions, etc. for individuals on the selected day. Schedule manipulation can be performed for an employee in any department, cost center, position and absence time segment.
Employee Availability to define when an employee is available to work with reports to view the weekly availability for your staff in detail or summarized into availability counts by hour.
Employee Skills provides a way to rank employees’ skill levels for positions by assigning a number value.
Schedule Override enables supervisors or managers to schedule roster, shift, cost center/position, and code changes all in a single window.
Absence Scheduling provides a calendar tool to view, schedule, request, approve, and reject absences for team members. The absence calendar provides a single view for managing your employee absences.

Key Integration Points:

SumTotal provides an end-to-end, complete strategic Human Capital Management solution integrating workforce management, talent management, learning management, HR management and payroll and benefits management. In addition, SumTotal can easily integrate with existing third-party HR transactional, payroll and benefits systems.

Workforce Management: Integrated across the SumTotal strategic HCM solution, SumTotal Workforce Management provides powerful tools to effectively manage labor rules, ensure compliance, and control labor costs and expenses
Talent Management: Integrated within SumTotal’s strategic HCM solution, SumTotal Talent Management provides a unified view of your organizations talent management processes across all parts of strategic HCM
Learning Management: Integrated into the learning management solution, SumTotal can provide visibility into skills, certifications, and learning activities across talent and workforce management, as well as other parts of the strategic HCM process
HR Management System (HRMS): As the foundation of SumTotal’s strategic HCM solution, SumTotal HR Management provides a single source of truth of workforce data for all HCM processes
Payroll & Benefits: As an integrated service into the SumTotal’s strategic HCM solution, SumTotal Payroll and Benefits Management provides efficient, flexible and easy–to-use service well suited for complex environments

To learn more about specific capabilities, features, and benefits of Workforce Scheduling, download and review the product datasheet.