Absence Management

Uncovering absence trends with absence management software can reveal workload imbalances that contribute to excessive turnover or increased absenteeism. For example, changes in the pattern of demand may require additional overtime in some environments, contributing to serious fatigue problems. Industry experts determine that absenteeism rates are measurably increased in facilities with severe fatigue problems. Depending on the industry, this impact could be significant. By having insight into schedules and absence patterns, businesses can take a proactive approach to fatigue management through scheduling to minimize absenteeism and meet business goals.

SumTotal Absence Management capabilities are fully integrated with our Scheduling and Time and Attendance systems to provide a complete end-to-end solution. Requests for time-off can be submitted and routed for approval in advance and automatically accounted for when work is being scheduled. Absence Management takes the next step and provides for the management, analysis and reporting of absenteeism according to organizational policies. The system will track deviations from planned attendance, including such activities as late arrivals, early departures or not working on a scheduled day. The system can then manage such actions as verbal and written warnings, last chance agreements and suspensions or terminations. Disciplinary thresholds can be established with email notifications being sent to the employee's manager when a point threshold has been reached.

Absence Management capabilities include:

Automation of disciplinary actions: verbal or written warnings, last chance agreements, suspensions or terminations
Configurable calculations for point value systems, hours allowances and other measurements
Configurable absence and occurrence policies, including flexible time periods
Flexible assignment of threshold limits and actions upon threshold attainment
Analytical reporting identifying patterns of behavior, cost impacts, etc.
On-line access to best substitute employee(s) to fill a position in the case of an unexpected absence
Flexible notations associated with each absence, allowing additional commentary for each situation as it occurs

Key Integration Points:

SumTotal provides an end-to-end, complete strategic Human Capital Management solution integrating workforce management, talent management, learning management, HR management and payroll and benefits management. In addition, SumTotal can easily integrate with existing third-party HR transactional, payroll and benefits systems.

Workforce Management: Integrated across the SumTotal strategic HCM solution, SumTotal Workforce Management provides powerful tools to effectively manage labor rules, ensure compliance, and control labor costs and expenses
Talent Management: Integrated within SumTotal’s strategic HCM solution, SumTotal Talent Management provides a unified view of your organizations talent management processes across all parts of strategic HCM
Learning Management: Integrated into the learning management solution, SumTotal can provide visibility into skills, certifications, and learning activities across talent and workforce management, as well as other parts of the strategic HCM process
HR Management System (HRMS): As the foundation of SumTotal’s strategic HCM solution, SumTotal HR Management provides a single source of truth of workforce data for all HCM processes
Payroll & Benefits: As an integrated service into the SumTotal’s strategic HCM solution, SumTotal Payroll and Benefits Management provides efficient, flexible and easy–to-use service well suited for complex environments

To learn more about specific capabilities, features, and benefits of SumTotal Absence Management, download and review the product datasheet.