Travel Booking Integration

SumTotal Travel Booking Integration provides an open software platform so that organizations can use the booking tool or the Travel Management Company (TMC) of their choice with SumTotal’s Expense Management product options. This way companies can realize the benefits of an integrated solution without being forced to change from an already trusted supplier. For those organizations who may not have such relationships in place, SumTotal has partnered with a number of best-of-breed travel booking tools, and from a product capability viewpoint we are focused on providing meaningful and actionable data that our clients really want.

Our approach does not burden the traveler with additional reconciliation tasks, but moves these requirements to an automated back office function that delivers meaningful and actionable data to our clients without causing inconvenience to the end users. SumTotal offers a reporting and analysis solution that consolidates booked travel transaction data and actual business expense data from the SumTotal Expense Management product. Now, mid to large sized enterprises can strategically and proactively manage business expenses and business travel at the same time without adding extra work for the business traveler.

With the combined power of SumTotal Expense Management and travel data integration, administrators in accounts payable, finance, procurement, travel and other key departments can manage policies, amount and type of spend and leverage preferred providers while gaining deep insight into employee business expenses and spending patterns. Back-end data is populated from source systems and available for analysis on a regularly scheduled basis. This data reveals critical metrics that allow organizations visibility into their employees' business expenses so that they can take proactive steps to reduce overall spend through improved policy communication or shifting market share from one supplier to another. Key analysis and dashboards have been created to provide detailed information including: variance reports that identify booked expenses versus actual expenses; total spend booked but not expensed; total spend expensed but not booked, matched transactions and users adoption.